< View All Job Postings

Executive & Personal Assistant to CEO of Africa.com / Jr. Office Coordinator
Location: New York City


Role Overview

I. Executive Assistant to the CEO:

This position provides primary support to the CEO, a role that includes the following:
1. Manage an extremely complex global calendar (scheduling appointments by phone and email, across multiple time zones including Africa and Europe)
2. Coordinate and arrange meetings and schedules within an extremely fast pace and international environment
3. Arrange and coordinate complex and frequently changing domestic and international travel arrangements and logistics, including obtaining international visas
4. Schedule executive level conference calls, in-person meetings, and on-site/off-site meetings with clients, c-suite executives, and employees. This requires understanding the priorities in alignment for the business and firm
5. Serve as gatekeeper to media and others seeking contact with CEO
6. Keep contacts list in Gmail up-to-date
7. Provide updated contacts to editor for weekly newsletter blast to customers
8. Manage sensitive, highly confidential, and proprietary information with discretion and the utmost level of confidentiality
9. Field routine and non-routine questions with a high level of composure, professionalism and a service attitude
10. Identify and take a pro-active approach to assigned tasks
11. Answer, handle and screen telephone calls from clients, c-suite executives, and employees
12. Process expense reports
13. On a regular and consistent basis, review and prioritize email, phone, text, and other forms of correspondence. This role may require irregular work-hours to support global executive schedule
14. Assist with personal requests, i.e. liaise with contractors for her properties, banking, subscriptions, visa/passport, etc.
15. Must be a self-starter, proactive, responsive, and resourceful
16. Approach your work with a highly flexible and motivated attitude, with an ability to work independently as well as in a team setting
17. Consistently demonstrate the highest level of professionalism and discretion
18. Demonstrate a high degree of technology savvy with an ability to learn new systems as necessary for the function
19. Work independently, prioritize work, and execute simultaneous assignments with success and accuracy

II. General Office:

This position also includes general office manager responsibilities:
1. Manage files for employees, correspondence, contracts, etc.
2. Open, sort, and distribute mail and packages
3. Order and stock appropriate office supplies and equipment for staff
4. Change printer toners and arrange for service as needed
5. Screen and answer phones as needed
6. Schedule and coordinate internal and external meetings using Gmail or direct contact
7. Greet & welcome guests
8. Reserve conference rooms
9. Coordinate use of guest offices
10. Arrange conference calls and dial in numbers


Your key attributes are:

1. Excellent follow-up skills
2. Ability to plan and manage projects within time constraints, and with limited supervision
3. Ability to multitask in a fast paced environment
4. Take initiative to learn, and have strong attention to detail
5. Excellent organizational, analytical and writing skills
6. Excellent communication skills
7. Microsoft Office skills, particularly Excel, are a must
8. Ability to adapt to a constantly changing environment
9. Must be able to exercise independent judgment and decision making skills
10. Strong time management and prioritizing skills


Company Description

About Africa.com:
Africa.com is run by a team of highly driven professionals, passionate about showing the world a “new” view of Africa as a tourist and investment destination, and building a highly successful start up company. We just celebrated our second anniversary, and we are very excited about the future prospects of our company. We work hard and play hard. We like each other. We don’t have any jerks (really!). We have a high profile in our space, and participate in many conferences, launches, and other professional/social events in the evenings and on weekends.

Compensation:
Competitive entry level compensation package, including medical insurance, stock options, and opportunity for cash bonus based on company and individual performance.

Additional Comments:
Africa.com is an Equal Opportunity Employer

All applications should include a resume and a cover letter and be sent to jobs@africa.com.